Smart Appointment System
Clients book themselves. No more back-and-forth.
Stop wasting hours coordinating schedules. Clients see your real-time availability and book instantly. They get automatic confirmations and reminders. No-shows drop by 60%. Your calendar fills itself.
✓ Live in 2 weeks ✓ Syncs with your calendar ✓ Fixed pricing
Sound familiar?
Email ping-pong
“Are you free Tuesday at 3?” “No, how about Wednesday?” “That doesn’t work either.” Three emails just to book one meeting.
No-shows and last-minute cancellations
People forget appointments. They don’t show up. Your time slot is wasted. Revenue lost.
Double-bookings and chaos
Your personal calendar, work calendar, and booking system don’t talk to each other. Conflicts happen.
Here's how we fix it
We build a booking system that syncs with your calendar, lets clients book 24/7, and sends automatic reminders. You never coordinate another appointment manually.
Real-time calendar sync
Connects to Google Calendar, Outlook, or iCal. Clients only see times you're actually available.
Smart reminders (email + SMS)
Automatic confirmation when booked. Reminder 24 hours before. Another 1 hour before. No-shows plummet.
CRM integration
New bookings create contacts. Existing contacts get updated. Your sales pipeline stays current automatically.
24/7 self-service booking
Embed on your website. Share booking links. Clients book when it's convenient for them.
Live in 2 weeks. Calendar filling from week 3.
Here’s how we get you there.
Discovery Call
30 minutes. We learn your appointment types, availability rules, and calendar setup.
We Build It
1-2 weeks. Booking pages, calendar sync, reminders, and CRM integration.
You Approve
Test book yourself. Confirm the flow works. We make any adjustments.
Go Live
Embed on your site. Start sharing links. We monitor and optimise.
Transparent Pricing
Know exactly what you’re paying. No surprises.
Smart Appointment System
Everything you need for automated scheduling
/month
+ €2,500 one-time setup
- Unlimited booking pages
- Real-time calendar sync
- Email + SMS confirmations
- Automated reminder sequences
- CRM integration
- Custom branding
- Multiple team members
- Reschedule/cancel handling
estimated annual value
12-month minimum commitment
What's Included in the Price
Setup fee covers:
- Discovery and requirements gathering.
- Booking page design. (matching your brand)
- Calendar integration setup.
- Reminder sequence configuration.
- CRM integration.
- Website embed code.
- Team training.
Monthly fee covers:
- Hosting and infrastructure.
- Email sending.
- Bug fixes and maintenance.
- Minor modifications.
- Monthly usage reports.
💡 Save with a bundle:
Combine with Invoice Automation and Document Automation in our Operations Foundation Bundle and save 14%.
Connects to your existing tools
Your calendar and CRM stay in sync automatically.
Don’t see your tool? Ask us — we can probably connect it.
Is this right for you?
✅ This is for you if…
- You book 20+ appointments per month
- Scheduling coordination eats up hours weekly
- No-shows are costing you money
- You have multiple meeting types or team members
- You want 24/7 booking capability
❌ This might not be for you if…
- You book fewer than 10 appointments/month
- All your bookings come through a reception desk
- Your appointments are all internal meetings
- You prefer manual control over every booking
What our clients say
Questions about Smart Appointment System
Can I set different availability for different appointment types?
Yes. Initial consultations might only be Tuesday/Thursday. Follow-ups could be any day. Each appointment type gets its own rules.
What if someone needs to reschedule?
They get a link in their confirmation email. One click to reschedule or cancel. You set how close to the appointment they can still change it.
Can I collect payment at booking?
Yes. We integrate with Stripe for deposits or full payments. Great for reducing no-shows on high-value appointments.
Does it work for team scheduling?
Absolutely. Multiple team members can have their own availability. Round-robin assignment available too: leads go to whoever’s free.
Can I add buffer time between appointments?
Yes. Set 15, 30, or any number of minutes between appointments. You can also set different buffers for different appointment types.
What about time zones?
Handled automatically. Clients see times in their local time zone. You see times in yours. No confusion.
Works great with...
FINANCE
Invoice & Cash Flow Automation
Automate invoicing, reminders, and payment tracking. Get paid faster without chasing.
€499/month
OPERATIONS
Document Automation Hub
Generate proposals, contracts, and documents automatically with e-signatures.
€449/month
SALES
Lead Capture & Nurture
Capture and qualify leads automatically. Turn website visitors into booked meetings.
€599/month
Ready to eliminate scheduling chaos?
Book a 30-minute assessment to see if it’s a good match. We’ll show you exactly how the Smart Appointment System would work for your business.
No commitment. No sales pressure. Just a straightforward conversation.
fewer no-shows
saved per week
average annual value