Invoice & Cash Flow Automation
Never chase a payment again. Invoices go out, reminders follow, and money comes in.
Stop spending hours on invoice follow-ups. Our automation generates invoices, sends timed reminders, and syncs with your accounting software. You get paid faster without lifting a finger.
✓ Live in 4 weeks ✓ Works with your existing tools ✓ Fixed pricing
Sound familiar?
Constant reminders
You send an invoice, then a reminder, then another reminder. It never ends.
Hours lost weekly
Someone on your team spends 5-10 hours every week just managing invoices.
Cash flow gaps
Late payments create cash crunches. You have money coming, but not when you need it.
Here's how we fix it
We build an automated invoice system that handles everything from generation to payment confirmation. You close the deal, the system does the rest.
Automatic invoice generation
Invoices created automatically when you close a deal or complete work in your CRM.
Smart reminder sequences
3-stage reminders at different days. Friendly first, firmer later. Stops when paid.
Accounting sync
Direct integration with Xero, QuickBooks, or your accounting software. Auto-reconciliation.
Cash flow dashboard
See what's owed, what's overdue, and what's coming in. All in one place.
Live in 4 weeks. Hands-off from week 5.
Discovery Call
30/60 minutes. We learn how your invoicing works today and identify the gaps.
We Build It
2-3 weeks. Our team creates your custom automation. No homework for you.
You Approve
We show you everything working. You test, confirm, and we go live.
We Maintain
Ongoing monitoring, fixes, and improvements. You see monthly results.
Invoice & Cash Flow Automation
Everything you need to automate invoicing
/month
+ €3,500 one-time setup
- Automatic invoice generation from CRM/quotes
- 3-stage payment reminder sequence
- Receipt matching and reconciliation
- Xero/QuickBooks/accounting apps sync
- Overdue payment alerts
- Monthly cash flow reporting
- 24/7 monitoring & maintenance
estimated annual value
12-month minimum commitment
What's Included in the Price
Setup fee covers:
- Discovery and requirements gathering.
- Custom automation build (20-40 hours)
- Integration with your existing tools.
- Testing and quality assurance.
- Training session for your team.
- Documentation.
Monthly fee covers:
- Hosting and infrastructure.
- 24/7 monitoring.
- Bug fixes and maintenance.
- Minor modifications included.
- Email support.
- Monthly performance report.
💡 Save with a bundle:
Combine Invoice Automation with Smart Appointments and Document Automation in our Operations Foundation Bundle and save 14%.
Connects to the tools you already use
Don’t see your tool? Ask us — we can probably connect it.
✅ This is for you if…
- You send 20+ invoices per month
- Late payments are hurting your cash flow
- Someone spends hours weekly on invoice follow-up
- You use a CRM or quoting system already
- Your business does €500K+ annually
❌ This might not be for you if…
- You send fewer than 10 invoices per month
- Your clients always pay on time
- You prefer manual control over every invoice
- You're a solo freelancer with simple needs
What our clients say
Questions about Invoice Automation
Can I customise the reminder emails?
Yes. We write the reminder sequences in your voice and branding. You approve everything before it goes live, and can adjust the timing and tone anytime.
What if a client should NOT get reminders?
You can mark any client or invoice as exempt. The system respects your exceptions automatically.
Does it work with partial payments?
Yes. The system tracks partial payments and adjusts reminders accordingly. It won’t remind someone who’s already paid part of the invoice as if they’ve paid nothing.
What accounting software do you support?
Xero, QuickBooks, Sage, FreshBooks, and most major accounting platforms. If you use something else, ask us… we can usually connect it.
What if something breaks?
We monitor the system 24/7. If something fails, we typically fix it before you even notice. Critical issues are escalated immediately. Fixes are included in your monthly fee.
Works great with...
OPERATIONS
Document Automation Hub
Generate proposals and contracts automatically. E-signatures included.
€449/month
OPERATIONS
Smart Appointment System
Clients book themselves. Automatic reminders. Fewer no-shows.
€399/month
OPERATIONS
Data Sync & Integration
Connect all your tools. Data flows automatically between them.
€349/month
Ready to stop chasing invoices?
Book a 30-minute assessment to see if it’s a good match. We’ll show you exactly how Invoice Automation would work for your business.
No commitment. No sales pressure. Just a straightforward conversation.
businesses automated
faster payments on average
average annual value