Expense & Receipt Automation
Stop Drowning in Receipts and Expense Reports.
Automated expense tracking, receipt capture, and reimbursement workflows. From photo to accounting system in seconds.
✓ Live in 3 weeks ✓ No technical skills required ✓ Syncs with your accounting software.
Sound Familiar?
Every growing business faces these expense management challenges
Lost Receipts, Missing Data
Receipts get lost, damaged, or forgotten. You’re chasing employees for documentation weeks after purchases, making reconciliation a nightmare.
Hours of Manual Entry
Someone on your team spends hours every week typing expense data into spreadsheets or accounting software. It’s tedious and error-prone.
Slow Reimbursements
Employees wait weeks for expense reimbursements because the approval process is manual and bottlenecked by busy managers.
How We Solve It
We build and run expense and receipt automation so you can focus on your business.
Snap & Submit
Employees photograph receipts with their phone. Our AI extracts vendor, amount, date, and category automatically. No more manual entry.
Automated Approval Workflows
Expenses route to the right approver based on amount, category, or department. Managers approve with one click from email or mobile.
Policy Enforcement
Set spending limits, flag duplicates, and enforce expense policies automatically. Catch issues before they become problems.
Real-Time Visibility
See spending in real-time across teams, projects, and categories. Spot trends, control budgets, and make informed decisions.
From Receipt to Reimbursement in 4 Steps
From chaos to having a positive cash flow in 4 steps.
We Configure
We set up your expense policies, approval hierarchies, and accounting integrations based on your requirements.
Team Onboards
Your team downloads the app and gets a quick 15-minute training. They start submitting expenses immediately.
AI Processes
Receipts are scanned, data extracted, categorised, and routed for approval automatically. We handle the complexity.
We Maintain
We monitor, optimise, and adjust as your needs evolve. Monthly reports show savings and usage trends.
Transparent Pricing
No hidden fees. No “contact us for pricing” games.
Expense & Receipt Automation
Getting your cashflow back.
/month
+ €3,000 one-time setup
- Mobile receipt capture app (iOS & Android)
- AI-powered data extraction
- Custom approval workflows
- Policy enforcement rules
- Accounting software sync (Xero, QuickBooks, Sage, etc.)
- Real-time spending dashboard
- Unlimited users (depending on the platform)
- Monthly optimisation & support
estimated annual value
12-month minimum commitment
Works With Your Tools
We connect to the software you already use.
Don’t see your tool? Ask us — we can probably connect it.
Is this right for you?
✅ This is for you if…
- SMEs with 10+ employees submitting expenses
- Businesses with field staff or frequent travel
- Companies spending 5+ hours/week on expense admin
- Organisations wanting real-time spend visibility
- Teams frustrated with paper-based processes
❌ This might not be for you if…
- Solo entrepreneurs with minimal expenses
- Businesses with fewer than 5 expense submissions/month
- Companies happy with current manual processes
- Organisations without standard accounting software
What Clients Say
Questions about the Expense & Receipt Automation
How accurate is the receipt scanning?
Our AI achieves 99%+ accuracy on standard receipts. For unusual formats, the system flags items for quick human review. Accuracy improves over time as the system learns your vendors.
What if we have custom expense policies?
We configure custom rules based on your policies: spending limits by category, approval hierarchies, per diem rates, mileage calculations, and more. If you can describe it, we can automate it.
How long does implementation take?
Most implementations take 2-3 weeks: one week for configuration, one week for testing, and a few days for team training. You can submit your first real expense within 3 weeks.
Does it work with our accounting software?
We integrate with Xero, QuickBooks, Sage, and DATEV out of the box. For other systems, we can usually build a custom integration during setup.
Is there a limit on users or submissions?
No limits. Whether you have 10 employees or 100, the monthly price stays the same. We want you to get maximum adoption without worrying about per-user fees.
What happens after the 12-month commitment?
Your contract auto-renews monthly unless you give 60 days’ notice. You keep all your data and can export reports at any time. We earn your renewal through results, not lock-in.
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Ready to Eliminate Expense Headaches?
Get a free assessment and see how much time you could save.
No commitment. No sales pressure. Just a straightforward conversation.
Hours saved weekly on expense admin
Receipt capture accuracy
Faster reimbursement cycles